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The Digital Revolution at the service of SDIS : Asset management software to optimize firefighting operations

The Law of May 3, 1996 marked a significant turning point for the Departmental Fire and Rescue Services (SDIS) in France, giving them greater autonomy in their management. This autonomy, far from the tutelage of local authorities, has nevertheless brought to light a crucial need: the modernizing the management of SDIS’ tangible and intangible assetscomplex and varied.

Un pompier utilise un logiciel de maintenance pour optimiser ses actions
What impact for SDIS: Anticipating for better intervention

SDISs are faced with a wide variety of goods and information, and are therefore responsible for managing them:

  • Barracks and infrastructure These are complex entities requiring rigorous building management, particularly in terms of maintenance, availability of assigned equipment and personnel management,
  • Vehicles / operational fleet Operational fleets: They involve maintenance, repairs, assignments and service reports, generating data from various workshops, service stations and maintenance centers.
  • Transmission, operational and IT equipment Data processing: Essential for communication and the coordination of interventions, they are also subject to a multitude of data to be processed from scattered sources. These sources may include internal IT departments, external suppliers, and usage reports directly from operational staff.
  • Paramedical equipment and personal protective equipment (PPE) : They represent another critical aspect of SDIS management. Information on the condition, washing, repairs, available stocks and allocation of this equipment to multiple holders (people, vehicles, CIS) often comes from several departments / groups / barracks, making their management as collaborative as it is complex to trace.
  • Clothing, small equipment and other manageable inventories : essential for everyday life, these inventories are highly diversified, ranging from brooms to pharmacy dressings, not forgetting pipes of various diameters. The management of assignments, stocks and the traceability of assignments make them important data for better control of the life of fire stations, agents and SDIS expenditure.
  • Fire department personnel Managing firefighters’ personnel involves a wide range of data, such as schedules, skills, clothing sizes, training, sports hours, assignments (single, double, triple) and associated packages, as well as assigments of various materials: PPE and clothing.

The diversity of information sources can lead to operational inefficiency. In fact, each of these elements generates a considerable amount of information from a variety of sources, and it becomes essential to capitalize on this in a single, rapidly exploitable database.

Digitalization: an essential optimization for SDIS

At the heart of this quest for efficiency lies intelligent intelligent management of technical assets. Faced with the growing complexity of these tasks, digitalization is emerging as a powerful lever for optimizing the management of this data, in a number of ways:

Intelligent fleet management

Digitization enables integrated integrated management of a varied technicalfrom vehicles to medical goods. The answer to this challenge lies in our ability to provide detailed description of each propertyA global vision of our heritage. Visit fluid navigation through different visualizations offers enhanced accessibility, facilitating in-depth and instantaneous understanding of the fleet’s status and history of use/cleaning/repair/etc.

Centralization and collaboration

By promoting data centralizationDigitalization eliminates information silos, creating a collaborative environment. The use of a single tool, accessible to all players, establishes a single effective coordination between the various departments. Synchronization of information between groups and rescue centers is instantaneous, reinforcing cohesion and overall operational efficiency, in particular to facilitate flows between agents, the SDIS and the agent’s CIS.

Traceability and safety

At the heart of digitalization lies the guarantee of traceability traceability and data security. Visit comprehensive identity cardscombined with detailed life sheetsThey form a complete file for each property. Including items such as maintenance logs, these sheets ensure meticulous documentation of the history of each component;

A simplified decision-making follows naturally from this traceability. Managers can access reliable, up-to-date information, facilitating rapid, informed choices.

In this way, the speed with which the fire department responds depends directly on directly on the anticipation of needsfrom clothing to supplies. This implies two major challenges for the SDIS:

  • Service coordinationfrom information and communication systems to fleet management, is becoming essential. Services such as infrastructure, pharmacy and specialized teams require integrated management. This objective requires create a single, shared repository through a database for the management of all assets.
  • Enable firefighters firefighters to make requests of all kindsquickly and centrally (pharmacy, buildings, vehicles, clothing, etc.).
TEEXMA® for Maintenance: specialized software for managing SDIS' tangible and intangible assets
The performance of SDIS asset management software is based on the centralization of requests and the creation of a single repository. TEEXMA® for Maintenance integrates several complementary components, covering all the asset management needs of SDIS:
  • Operational Fleet Management / Vehicles :
    • Vehicle identity and life sheet (maintenance booklet)
    • Attaching photos and related documents
    • Tracking assignments and reservations
    • Organization of interviews and other interventions
    • Management of regulatory inspections and preventive maintenance
    • Claims monitoring
    • Recording of expenses: fuel, tolls, etc.
    • Cost of ownership calculation
    • Inventory of on-board equipment
    • Reform management
  • Asset management :
    • Management of all types of assets (PPE, clothing, biomedical equipment, IT, operational)
    • Referencing numbered and generic articles
    • Various assignments (Agent, CIS, vehicle, building)
    • Stock management and associated alerts (thresholds and expiry dates)
    • Inventory management and stock movements
    • Order tracking and replenishment
    • Troubleshooting and reporting
    • Organization of PPE washing and inspection,
    • Repair management
  • Pharmacy management :
    • Ambulance checks
    • Periodic checks on the expiry of medical kits
    • Alert management (thresholds and expiry dates)
    • Inventory management and stock movements
    • Order tracking and replenishment
    • Medication expiration dates
  • Building Management :
    • Incident reporting and follow-up
    • Intervention planning
    • Tracking expenses and budgets
    • Organization and monitoring of regulatory controls
  • Guichet de Demande Unique / Ticketing :
    • Access to a single, simplified applicant portal
    • Follow-up and creation of all types of requests in a one-stop shop
    • Direct the flow to the relevant groups and referents
    • Customized workflows with hierarchical validations
    • Visibility for applicants of their assignments and tracking of current requests
  • EDM :
    • Referencing all types of documents
    • Online document creation and editing
    • Dynamic validation and approval workflows
    • Distribution and access rights according to confidentiality and distribution lists
    • Reading certificates and reader access
  • Knowledge management
    • Knowledge management (Location, Material use…)
    • Customization by level (PEX, REX, RETEX…)
    • Capitalization and consultation
    • Sharing & Distribution
TEEXMA® for Maintenance offers an unified interfaceThis is the perfect way to manage all your tangible and intangible assets in a single location. Simplify your processes, improve coordination between departments, and ensure precise traceability for fast, efficient interventions. Our software represents an essential investment in the efficient management of critical resources, and in the preparedness and responsiveness of firefighters to the growing challenges of public safety. The future of SDIS management depends on the modern, centralized and integrated approach offered by this expert software.

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